The shareholders in Green Landscaping Group AB (publ), reg. no. 556771-3465 (the “Company”), are hereby invited to the Annual General Meeting (“AGM”) to be held on Wednesday May 19, 2021.
Due to the continued spread of the coronavirus and the authorities’ regulations/advice on avoiding public gatherings, the Board of Directors has resolved that the AGM will be held without the physical presence of shareholders, proxies or external parties and that shareholders may only exercise their voting rights by postal voting in advance in accordance with the procedure prescribed below. Information on the resolutions passed at the AGM will be published on Wednesday May 19, 2021 as soon as the results have been finally confirmed.
Shareholders who wish to participate in the AGM by postal voting must:
(i) be registered in the register of shareholders maintained by Euroclear Sweden AB as per Monday May 10, 2021; and
(ii) notify their intention to participate in the AGM by submitting their postal vote in accordance with the instructions under the heading Postal voting below, no later than Tuesday May 18, 2021.
Nominee registered shares
For shareholders who have their shares nominee-registered through a bank or other nominee, the following applies in order to be entitled to participate in the meeting. In addition to registering their intention to participate by submitting its postal vote, such shareholder must re-register its shares in its own name so that the shareholder is registered in the share register kept by Euroclear Sweden AB as of the record date Monday May 10, 2021. Such re-registration may be temporary (so-called voting rights registration). Shareholders who wish to register their shares in their own names must, in accordance with the respective nominee’s routines, request that the nominee make such registration. Voting rights registration that have been requested by the shareholder at such time that the registration has been completed by the nominee no later than Wednesday May 12, 2021 will be taken into account in the preparation of the share register.
The shareholders may only exercise their voting rights at the AGM by voting in advance, so-called postal voting, in accordance with Section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations.
Shareholders may exercise their voting rights at the meeting by voting in advance through digital postal voting. For such voting, shareholders must use a digital form which will be available at the Company’s website www.greenlandscapinggroup.se. Shareholders who do not wish to vote through digital postal voting, may contact the Company to receive a postal voting form that can be filled in by hand and sent to the Company at firstname.lastname@example.org or by mail to Green Landscaping Group AB (publ), att: “AGM”, Mäster Samuelsgatan 9, 111 44 Stockholm. The form must reach the Company by no later than Tuesday May 18, 2021, irrespective of whether the shareholder elects to use the digital form or order a form that is returned by regular mail. Shareholders exercising their voting rights by postal voting do not need to register specifically for the meeting; the submitted voting form will be considered as registration for the meeting.
Power of Attorney
If a shareholder submits a postal vote by way of proxy, a proxy form must be attached to the postal voting form. The proxy is valid for the period specified in the proxy form; however, it may not be valid for longer than five years. If the shareholder is a legal entity, a registration certificate or another authorisation document must be attached to the form. A proxy form is available on the Company’s website.
Digital postal voting